Everything arrives at once.
Three days, forty slides, a dozen policies. Most of it is forgotten before it's needed, because the real questions only show up once the work begins.
Induction ends in a week. Onboarding takes months.
Mentza turns your existing induction decks, handbook and policies into AI-led sessions, assessments and a Q&A assistant. New employees keep learning after the induction room empties, and HR can see what actually landed.
Onboarding is where HR puts in the most effort and gets the least visibility.
Every batch gets a different induction.
What a new joiner learns depends on who presented, which week they joined, and whether enough people joined to run a session at all. Mid-month joiners often get a PDF and a buddy.
Attendance is tracked. Understanding isn't.
Attendance sheets and completed modules tell you who sat through it, not who understood the leave policy, the code of conduct, or how to escalate a client issue.
Compliance training becomes a formality.
POSH, safeguarding and confidentiality training is mandatory, but often a single session or a click-through, with little evidence anyone could apply it when it mattered.
HR becomes the help desk.
The same questions about leave, payroll dates, tool access and who to ask arrive one message at a time, for months. The answers already exist in the handbook. Finding them is the problem.
None of this is a content problem.
Most organisations already have the decks, handbooks and policies. What's missing is a way for employees to keep engaging with that content, and for HR to see what landed.
Same content. A very different first few months.
Onboarding as an event
- A one-time induction
- Varies by batch and presenter
- Attendance as the proof
- Compliance as a checkbox
- Questions routed to HR's inbox
Onboarding as a journey
- Sessions employees return to whenever they need them
- The same experience for every joiner, every joining date
- Assessments that show what was understood
- Explanation, scenarios and a record of understanding
- A Q&A assistant grounded in your own materials
Mentza doesn't replace your induction or the people who run it. It extends their work beyond the first week.
Your training decks. Now a conversation.
Bring your induction presentations and training decks. Mentza turns them into AI-led sessions that walk employees through the content, explain key ideas, and invite questions along the way.
Employees move at their own pace, check their understanding before moving on, and come back whenever they need a refresher.
- Introduce the organisationYour business, vision, values, teams and ways of working.
- Explain the workRole expectations, products, services, processes and everyday responsibilities.
- Keep it consistentEvery batch and every mid-month joiner gets the same experience, tailored by role where it needs to be.
From "completed" to "understood."
Follow every session with an assessment aligned to what was covered. Knowledge checks, conversational questions and workplace scenarios show what employees remember, and how they'd apply it.
Reports show HR and trainers where clarification is needed, before the gap shows up on the job.
Joining batch · Induction assessment
Illustrative
Organisation & valuesClear
Role expectationsClear
Leave & attendance policyClear
Escalation processNeeds follow-up
Data confidentialityNeeds follow-up
Follow up on: escalation process and data confidentiality.
Build compliance into the onboarding journey.
Mentza combines explanations, practical examples and assessments, so employees understand how your approved compliance content applies to their work, not just that it exists.
Every module is built on your approved content, with assessments that show understanding and flag gaps.
- POSHWorkplace conduct, recognising inappropriate behaviour, and the reporting procedures in your policy.
- POCSOFor schools and other relevant settings: child safeguarding responsibilities and appropriate responses.
- NEPFor educational institutions: National Education Policy principles and what they mean for teaching practice.
- Organisation-specific policiesConfidentiality, information security, code of conduct, safety procedures and more.
Give employees somewhere to ask.
Mentza builds an AI assistant from your employee handbook, onboarding materials and policies. Employees ask in their own words and get answers grounded in those materials, whenever the question comes up.
When the answer isn't there, or the question needs individual guidance, the assistant points them to the right HR contact.
Fewer repeat questions for HR. Faster answers for employees.
Example conversation
How do I apply for leave?
Planned leave is requested through the HR portal and approved by your manager. The handbook lists notice periods by leave type.From: Employee Handbook · Leave & Attendance
Who do I contact for access to a tool?
Where's the policy on this?
I couldn't find that in the onboarding materials. Your HR partner can help, and I've shared their contact details.Redirected to HR
What can you cover?
Build the journey around what your employees need to get started.
Organisation and culture
Your story, values, structure and ways of working.
Role and team orientation
Responsibilities, expectations, collaboration and key contacts.
Products and services
What you offer, who you serve, and how to explain it.
Processes and tools
Everyday workflows, systems and support routes.
Policies and compliance
Conduct, safeguarding, confidentiality and other requirements.
Practical questions
Leave, attendance, benefits and resources covered in your materials.
How organisations are using Mentza.
Orientation and responsibility, in one journey.
Joining a school means more than learning a timetable. Staff need to understand the school's educational approach, and the responsibilities that come with working around children.
Mentza turned the school's induction content, including its vision and mission, into guided sessions with assessments. POSH, POCSO and NEP modules sat in the same journey, so new staff learned the institution and their obligations together.
Induction sessionsAssessmentsPOSHPOCSONEP
Ready to represent the business.
Consultants need to understand how the firm works before they can represent it confidently to clients and candidates.
Mentza converted the firm's training decks into interactive sessions new joiners could work through, question and revisit. Assessments showed where understanding needed reinforcing, and the learning stayed available well beyond week one.
Training decks to sessionsAssessmentsOn-demand refreshers
Start with the materials you already have.
- Step 01Share your content
Induction decks, training presentations, the employee handbook and approved policies.
- Step 02Build the journey
Choose the mix your employees need: interactive sessions, assessments, compliance modules and Q&A support.
- Step 03Make it available
Employees get access on their joining date, and keep it as new questions come up.
- Step 04Review understanding
Assessment reports show where the learning gaps are, so HR and trainers know where to follow up.
Ready to get started?
Book an Onboarding Demo
Onboarding that keeps working after the first week.
Help new employees learn how your organisation works, check what they've understood, and give them answers when they need them. Write to us at contact@mentza.com.